Dear Canton Country Acres Homeowners,
Our spring meeting is scheduled for Thursday April 22, 2021 at 7:00 pm via Zoom
On the agenda we will be reviewing the budget for the 2021-2022 fiscal year and the statement of operation for the 2020-2021 fiscal year, and any new business. Please plan on attending this meeting. This is a great way to address any questions or concerns you may have. We are always looking for more neighbors to get involved; volunteers are needed to assist in maintenance of park and upkeep of front entrance, misc. projects that may arise, and the board still needs volunteers.
We would like to thank Jason Steinhebel who filled the CCACA board position of Vice President for the last few years. Because of his increasing schedule and responsibilities he has rendered his resignation on January 6, 2021 effective as of that date. He has been a valued member of the CCACA board and will be greatly missed. We would also like to thank his family who also volunteered their services on many occasions.
The increase in dues from $109.00 to $150.00 was passed. 113 homeowners participated in the voting process. 103 homeowners voted yes and 10 voted no. 50 homeowners were visited twice by volunteers but either did not answer their doors or were not home. 7 of the rental properties did not respond to the written proposals for the increase and one home was in the process of being sold.
Enclosed you will find the fee notice for $150.00and is due April 1, 2021. Please send notice along with the payment and be sure to add your lot number, phone number, and your current e-mail address. If you do not know your lot number please make note that it is listed on the front of the envelope along with your address.
The association fees cover the cost of street repairs, snow plowing, salting, mowing common areas, upkeep of park, landscaping, maintenance of park equipment, signs, insurance, park property tax, etc. The association fee is the responsibility of each current homeowner. You are given 30 days notice before the designated due date of April 1, 2021.occupying the corner offices. Write a nice bio about each executive that includes what they do, how long they’ve been at it, and what got them to where they are.
Please note, as specified in the by-laws: If the association fees are not paid within 30 days from the due date. The association may place a lien on the homeowner’s property. The homeowner is then not only responsible for the association dues but also for legal fees ($115.00 to place the lien and $115.00 to remove the lien), interest (6% per annum), and a penalty totaling four (4) times the outstanding annual fee. Instead of $150.00 in association fees, the homeowner would then be responsible for a payment totaling $989.00. Placing a lien on our neighbor’s property is not our objective nor is subjecting you to a much larger payment. Please pay on time to avoid these charges. As of 2020-2021 fiscal year all homeowners have paid their dues and the association has no outstanding liens on its books.
There are a few Items that we would like to remind homeowners of: first, remember if you are making improvements to your home (adding a shed, replacing your fence, redoing your drive way, Etc.) these home improvements require a building permit and a letter of approval from the association. Please do
not dump debris of any kind in the park (leaves, dirt, stones, building materials, etc.,). We either pay for someone to clean up the dumping or volunteers clean up after you. Please refrain from disposing your dog waste in the trash bins in the park. Volunteers help to empty the bins out in the park and it’s a distasteful job. Remember to remove garbage cans and recycle bin from curb side after Thursday pickup, too many are being left in the street. Try to keep debris from accumulating in the street gutter in front of your home; this facilitates drainage to the sewers. Please remember when snow is forecasted, it is your responsibility to remove your vehicle from the street so the plows can do their job (This is an ongoing problem on East Roundtable Dr.). The upkeep of your property is your responsibility; Canton Ordinance Enforcement makes frequent visits through our subdivision. If a neighbor has violated an ordinance you would like addressed, it is your responsibility as a resident to call Canton Twp. and make the complaint. It is not the board members responsibility to police the neighborhood.
You can now access us on our own webpage at cantoncountryacres.org and for those of you on Facebook, you can find us at https://www.facebook.com/cantoncountryacres.
Board members of CCACA
Clarence Griffin/President email@example.com
Scott Caudill/Treasurer firstname.lastname@example.org
Nancy Szczepanski/Secretary email@example.com
Joyce Griffin/Asst. Treasurer firstname.lastname@example.org
Joe Watson/Member at Large email@example.com
Kyle Whitlock/Member at Large firstname.lastname@example.org
Greetings Canton Country Acres Homeowners, and a warm welcome to those of you who have recently moved into our neighborhood. The Homeowners Association Board has been hard at work behind the scenes and would like to invite you to attend the fall membership meeting for an update! For safety, the meeting will be held remotely via the Zoom platform. Homeowners who wish to participate in this meeting may join us by clicking the link here: Zoom Meeting.
At 7:00 PM on Thursday, November 12, 2020.
Please make an attempt to attend the upcoming Zoom meeting. All residents are encouraged to offer suggestions or voice concerns relating to important decisions that affect our neighborhood.
Items on the agenda include:
1. Discussion of future HOA paid snow plowing/salting of subdivision streets. Winter of 2020-21 is covered, but due to high cost of this service, it may be a luxury we cannot afford next year.
o Current contract with Neher Perfect Lawn Care is $8350.00 plus extra services or possible
o Neher Perfect would like to remind residents that they are not responsible for damage caused by the force from snow, slush or ice coming off of the blades to mail boxes or mailbox posts, or to cars that are parked in the street.
2. Review of Budget (included with newsletter)
o Proposed dues increase to cover deficit
3. Neighborhood Park-our commonly owned area. Please treat it as you do your own property.
4. Call to Audience Communication between the HOA Board and all 171 homeowners in the sub is a challenge. If you are interested in receiving regular HOA updates, including an electronic version of this newsletter (with detailed instructions for accessing the upcoming Zoom meeting) and others to follow, please send an email to CCACASecretary@gmail.com so your name can be added to the distribution list.
Coming soon: Cantoncountryacres.org! Stay tuned for the roll out of our own webpage.
For those of you on Facebook, you can find us here: Facebook
Clarence Griffin, President email@example.com
Jason Steinhebel, Vice President firstname.lastname@example.org
Nancy Szczepanski, Secretary CCACASecretary@gmail.com
Scott Caudill, Treasurer Scottcmi2@yahoo.com
Joyce Griffin, Assist. Treasurer email@example.com
Members at Large:
Joe Watson firstname.lastname@example.org
Kyle Whitlock email@example.com.
Canton Country Acres Civic Association Newsletter
Canton Country Acres Budget Proposal 2020- 2021
Beginning Balance: As of April 1, 2020 $11,630.36
Plus: Income - Association Dues 2020-2021 $ 18,639.00
Less: Expenses (Proposed Budget dated March 2020)
Park Maintenance/Expenses 2,000.00
Snow Removal/Salting 4,000.00
Office Supplies 500.00
Legal Fees 500.00
CCA-Park Functions 3,000.00
Reserve Fund 1,864.00
Total Expenses $ 18,639.00
Less - Increase in 2020-2021 expenses
Park Maintenance 1000.00
Snow Removal/Salting 5,500.00
Balance as of March 31, 2021 $5,130.36
Minutes from Annual Fall Meeting of Canton Country Acres Home Owner Association
Meeting held virtually via the Zoom platform on November 12, 2020 7:00 pm
Board Members Present:
President, Clarence Griffin
Vice President, Jason Steinhebel
Secretary, Nancy Szczepanski
Assistant Treasurer, Joyce Griffin
Members at Large, Joe Watson and Kyle Whitlock
Absent: Treasurer, Scott Caudill
Homeowners Present: 16 Individual homeowners joined the meeting.
Due to technical problems the start of the meeting was delayed, then called to order at 7:10 pm
Future of HOA paid snow plowing/salting of subdivision.
Upcoming winter (November 1, 2020- April 1,2021) cost of this service has been contracted with Neher Perfect Lawn Care who will perform service at an accumulation of 2 inches or more of snow, completed within a 24 hour period of single snowfall. Payment of $8350.00 for this basic service, (which includes snow removal around the park), was made in October. This cost does not include snowfalls of 10 inches or more in a 24 hour period, or salting icy streets.
*Homeowners present adamantly agreed that snow removal is a top budget priority, and were in agreement that raising dues to cover this service is reasonable.
Review of Budget:
Joyce presented an overview of the budget for fiscal year April 1, 2019-March 2020, and a proposal of FY 2020-2021, and a brief explanation of the Statement of Operations as presented.
1 Statement of Operations details actual expenses for FY 2019-2020
2. Proposed budget would have been presented and discussed at the HOA annual spring meeting, which was not possible because of restrictions due to the Corona Virus.
* Actual costs of park maintenance and winter snow removal service have come in far above the projection for this FY. Although these increases were able to be absorbed, without an increase in dues, there will be a deficit in upcoming budgets and some items will need to be cut out of the budget.
3. Non-negotiable budget line items include:
* Reserve Fund: mandated by state to be no less than 10% of total income.
* Insurance: covers commonly owned park property
* Legal Fees/Taxes, Filing Costs: covers any lien placement (for unpaid dues); assorted consults with attorneys (updates to by laws)
* Park Maintenance: includes tree trimming, lawn care (cutting and weed/feed), garbage pickup; rubber mulch under play equipment; upkeep of play equipment (repaint, repair); landscape plants for sub entrance and park entrances.
4. Flexible budget line items include:
*Office Supplies: paper supplies; mailing costs; copying costs; etc
*Snow Removal/Salting of subdivision streets
*Rainy Day Fund: included in budget so resources are available when an opportunity to make improvements to subdivision infrastructure is presented by the township or county (the matching amount for this past summer’s construction to fix the bump at the entrance came from this fund).
5.The HOA Board is proposing a $91.00 increase in dues to $200 per year. A majority vote is needed to enable that great an increase, so an upcoming action item is to canvass the neighborhood to circulate a petition.
1.The general consensus among homeowners in attendance was that increasing the yearly dues was reasonable, but a more detailed budget was requested for such a large raise.
2 A suggestion was made to digitize the budget so that it can be posted to the CCACA website (Cantoncountryacres.org).
3. A planned canvass of the subdivision for signatures was postponed until further discussion can take place.
4. All questions were not able to be addressed due to time constraints
Meeting was adjourned at 8:20 pm
Nancy Szczepanski, HOA Secretary